The short version: put every building on one yearly schedule, keep one report per site, have site staff do the monthly checks, and keep the records where you can send them in a minute. Head-office work orders and fire department notices get booked before their due date.
When you manage one building, remembering the fire inspection is easy. At ten or forty, dates slip. A simple system keeps every site current without it living in your head.
One schedule for every site
Pick a month for each building's annual inspection and keep it the same every year. Grouping buildings in the same town into the same week makes booking easy and keeps disruption low for tenants.
What to check at each site
| Item | How often | Who |
|---|---|---|
| Extinguishers: gauge, pin, access | Monthly | Site staff or caretaker |
| Emergency lights: push-to-test | Monthly | Site staff or caretaker |
| Exits and fire doors clear and closing | Monthly | Site staff or caretaker |
| Annual extinguisher inspection | Yearly | Fire-safety company |
| Emergency light duration test | Yearly | Fire-safety company |
| Kitchen suppression (if there's a commercial kitchen) | Every 6 months | Fire-safety company |
| Fire alarm and sprinkler inspection | Yearly | Alarm and sprinkler companies |
The records that matter
Insurers and fire inspectors want to see that the work was done, at that address, recently. For each site, keep:
- The latest signed inspection report, listing every device by location.
- Any deficiency notices and the report showing they were corrected.
- The monthly check log.
With Fire-Alert, every site gets its own signed digital report by email the day of the visit, so you can forward it to an owner, an insurer or head office straight away.
Work orders and deadlines
If your work comes from head office with a due date, send it straight to us at kenny@fire-alert.ca. We read the due date and book the site before it, and confirm back.
Got a notice at one of your buildings?
Use our free deficiency notice reader to see what each item means and who fixes it, then book the extinguisher and lighting items with us. Managing several sites? Get in touch and we'll set up one schedule for all of them.